Friends of Hailey Park: GDPR and Privacy Statement
Privacy Policy
How Friends of Hailey Park respects your privacy when we deal with personal information collected by our organisation.
1. This Privacy Policy applies to information Friends of Hailey Park collects about individuals who interact with our organisation. It explains what personal information we collect and how we use it. If you have any comments or questions about this notice, feel free to contact us at [email protected]
Personal data that we process
2. The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which these data are processed.
How Friends of Hailey Park respects your privacy when we deal with personal information collected by our organisation.
1. This Privacy Policy applies to information Friends of Hailey Park collects about individuals who interact with our organisation. It explains what personal information we collect and how we use it. If you have any comments or questions about this notice, feel free to contact us at [email protected]
Personal data that we process
2. The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which these data are processed.
How we use your data
3. We will only use your data in a manner that is appropriate considering the basis on which that data were collected, as set out in the table above. For example, we may use your personal information to:
● reply to enquiries you send to us;
● ask your opinion on parks policy and park-related activity;
● handle donations or other transactions that you initiate;
● where you have specifically agreed to this, send you communications by email relating to our work that we think may be of interest to you. Our communications provide an option to unsubscribe at any time.
When we share your data
4. We will only pass your data to third parties in the following circumstances:
● you have provided your explicit consent for us to pass data to a named third party;
● we are using a third-party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third-party that fulfils our legal obligations in relation to the use of third-party data processors; or
● we are required by law to share your data.
5. In addition, we will only pass data to third-parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.
How long we keep your data
6. We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.
Rights you have over your data
7. A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/. If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.
8. Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.
Cookies and usage tracking
11. A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, e.g. remembering your preferences, recording what you have put in any shopping basket which might be established, and counting the number of people looking at a website.
12.Where cookies are used to collect personal data, we list these purposes in paragraph 3 above, along with other personal data that we collect. However, we also use some cookies that do not collect personal information but that do help us collect anonymous information about how people use our website. We use Google Analytics for this purpose. Google Analytics generates statistical and other information about website usage by means of cookies, which are stored on users’ computers. The information collected by Google Analytics about usage of our website is not personally identifiable. The data are collected anonymously, stored by Google and used by us to create reports about website usage. Google’s privacy policy is available at http://www.google.com/privacypolicy.html.
Modifications
We will review this Privacy Policy bi-annually and will publish the most current version on our website. If a modification meaningfully reduces your rights, we will notify people whose personal data we hold and is affected.
3. We will only use your data in a manner that is appropriate considering the basis on which that data were collected, as set out in the table above. For example, we may use your personal information to:
● reply to enquiries you send to us;
● ask your opinion on parks policy and park-related activity;
● handle donations or other transactions that you initiate;
● where you have specifically agreed to this, send you communications by email relating to our work that we think may be of interest to you. Our communications provide an option to unsubscribe at any time.
When we share your data
4. We will only pass your data to third parties in the following circumstances:
● you have provided your explicit consent for us to pass data to a named third party;
● we are using a third-party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third-party that fulfils our legal obligations in relation to the use of third-party data processors; or
● we are required by law to share your data.
5. In addition, we will only pass data to third-parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.
How long we keep your data
6. We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.
Rights you have over your data
7. A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/. If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.
8. Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.
Cookies and usage tracking
11. A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, e.g. remembering your preferences, recording what you have put in any shopping basket which might be established, and counting the number of people looking at a website.
12.Where cookies are used to collect personal data, we list these purposes in paragraph 3 above, along with other personal data that we collect. However, we also use some cookies that do not collect personal information but that do help us collect anonymous information about how people use our website. We use Google Analytics for this purpose. Google Analytics generates statistical and other information about website usage by means of cookies, which are stored on users’ computers. The information collected by Google Analytics about usage of our website is not personally identifiable. The data are collected anonymously, stored by Google and used by us to create reports about website usage. Google’s privacy policy is available at http://www.google.com/privacypolicy.html.
Modifications
We will review this Privacy Policy bi-annually and will publish the most current version on our website. If a modification meaningfully reduces your rights, we will notify people whose personal data we hold and is affected.
